Notice of Population-Level ADA Communication Risk – Brockport
Notice Issued – Brockport Police Department ADA Communication Access Review
Transparent Law Enforcement has issued a formal notice to the Village of Brockport regarding conditions identified through a records-based review of the Brockport Police Department’s communication access framework for individuals who are Deaf or hard of hearing.
This notice follows the publication of the Brockport Police Department audit as part of the Monroe County Interpreter Access Audit (MCIAA).
The Village reported that it located no records responsive to requests for policies, training materials, interpreter access procedures, or documentation requirements governing communication with Deaf or hard-of-hearing individuals during police encounters.
Based on that record, a documented communication-access framework was not identifiable.
The notice is population-level and structural in nature. It is not based on any single incident and does not request enforcement action. Its purpose is documentation of observed conditions relevant to compliance, governance, and risk exposure.
Notice of Population-Level ADA Communication Risk
Village of Brockport / Brockport Police Department
Notice of Population-Level ADA Communication Risk – Village of Brockport / Brockport Police Department
Cadhla McBride admin@transparentlawenforcement.com Mon, Mar 30, 2026 at 6:43 PM
To: breed@brockportny.gov
Cc: bkrizen@brockportny.gov, Matthew Lester mlester@brockportny.gov, Deaf Equity DeafEquity@monroecounty.gov, mail@drny.org
Dear Mayor Reed,
This correspondence provides notice of a population-level ADA Title II effective communication condition identified through a records-based review of the Village of Brockport and the Brockport Police Department.
This notice is structural in nature. It is not based on any single incident and does not request enforcement action. Its purpose is documentation of observed conditions relevant to compliance, governance, and risk exposure.
Basis of Notice
This notice is based on records produced in response to a request submitted under the New York Freedom of Information Law (FOIL).
The review evaluated whether the Village and Police Department maintain a documented and auditable system supporting effective communication with Deaf or hard-of-hearing individuals.
The Village reported that it located no records responsive to the request and issued a disposition of “Denied – No record found,” stating that a search reasonably calculated to locate responsive documents was conducted.
Observed Conditions
- Absence of Documented Police-Specific Communication Framework
The records produced do not identify:
A written policy or directive governing communication with Deaf or hard-of-hearing individuals in police field operations
Procedures for obtaining or deploying interpreters during roadside encounters or investigations
Department-specific training materials addressing communication obligations
Documentation requirements for communication accommodations
No alternative operational description (such as informal practices or availability-based approaches) was provided.
The record does not identify how communication with Deaf or hard-of-hearing individuals is structured within police operations.
Governance Considerations
Effective communication under Title II requires more than the availability of auxiliary aids. It requires a system capable of:
Identifying communication needs
Selecting appropriate methods of communication
Deploying auxiliary aids or interpreter services where necessary
Recording and reviewing those interactions
Based on the records produced, these elements are not visible within a defined or documented framework.
In the absence of documented procedures, communication barriers must be resolved at the officer level in real time. The standards guiding those determinations, and whether they are applied consistently, are not identifiable in the record.
Risk Context
Where communication systems are not defined, documented, and consistently applied, risk exposure may arise in several areas, including:
Field encounters requiring timely communication decisions
Situations involving interviews, investigations, or enforcement actions
Post-incident review, where the absence of documentation limits reconstructability
The absence of a documented framework does not establish that communication failures occur. It does mean that the structure governing those interactions cannot be evaluated based on the materials produced.
Closing
This notice is provided for documentation and awareness. No action is requested in this correspondence.
If the Village maintains policies, procedures, or operational practices not reflected in the records produced, clarification would be appropriate to ensure that the public record accurately reflects current practice.
Respectfully,
Cadhla McBride
Transparent Law Enforcement
admin@transparentlawenforcement.com
This notice has been provided for documentation and public record purposes. Any clarification or additional materials provided by the Village will be reflected in future updates.
This letter is part of the Monroe County Interpreter Access Audit (MCIAA), an ongoing Transparent Law Enforcement project examining how local agencies document interpreter access for Deaf or hard-of-hearing motorists.